Ease of Use

Member Tracking System is designed for use in the hectic environment of a daycare, community center or club environment. “If it looks good…click on it!” is the basic philosophy behind all data entry and report generation screens. Security features developed for this environment can also be used. The burden of data entry is minimized through flexible data entry screens that include many smart-formatting and/or auto-fill fields.

Features

The Member Tracking System has been designed to be as versatile as possible. The forms and reports are simple and relevant. You can track your members, their attendance and activity participation, charges and payments, medical needs, Outcome Measurements and more. The Member Tracking System will also track your staff and volunteer hours, certifications information and print time cards.

Reports

There are over 150 reports which can be pulled by site or by the entire organization including:

• Emergency List/Field Trip Report, Custom Member Lists
• Birthday Lists and Certificates, Mailing Labels and Envelopes
• Enrollment Analyzer, Mentoring Reports
• Daily, Weekly and Monthly Attendance Reports, Attendance Frequency and Overview Reports
• Activity Reports, Group and School Reports
• Organization Dashboard and the Boys & Girls Clubs of America Annual Report
• Staff Lists, Certifications, Time Summary and Time Cards
• Demographic Reports for Age, Ethnicity, Gender, Household, Zip Codes and Cities
• Member Statements, Invoices, Payments Received, End of Day Charges and Annual Payment Summary

* The Minimum Hardware Requirements for the Member Tracking System and Supporter Donation System software packages are:

• Modern computer capable of running Windows 10 or Higher
• Workstation - Windows 10 or higher with ALL Service Packs installed.
• Server - Server 2019 or higher with ALL Service Packs installed.
• Microsoft Access 2016, 2019 (32 Bit ONLY) with ALL Service Packs installed.
• Microsoft Word and Excel 2016, 2019 (32 Bit ONLY) with ALL Service Packs installed is suggested for mail merge and exporting reports.
• 10+ GB available on the Hard drive.
• 8 GB RAM Memory.

* Supporter Donation System Requires Microsoft SQL Server 2017 or Higher (may be SQL Express) or higher.

Contact our office to discuss Local Area Network, Server and Cloud Based solution requirements. These requirements vary based on number of users.

Please Note that if you are calling Vision for support of our products that the MINIMUM requirement listed above need to be in place for the Member Tracking and Supporter Donation System in order for us to assist you with technical support.