Member Tracking System


Ease of Use

Member Tracking System is designed for use in the hectic environment of a daycare, community center or club environment.  “If it looks good…click on it!” is the basic philosophy behind all data entry and report generation screens.  Security features developed for this environment can also be used.  The burden of data entry is minimized through flexible data entry screens that include many smart-formatting and/or auto-fill fields.



The Member Tracking System has been designed to be as versatile as possible.  The forms and reports are simple and relevant.  You can track your members, their attendance and activity participation, charges and payments, medical needs, Outcome Measurements and more.  The Member Tracking System will also track your staff and volunteer hours, certifications information and print time cards.



There are over 150 reports which can be pulled by site or by the entire organization including:

  • Emergency List/Field Trip Report, Custom Member Lists
  • Birthday Lists and Certificates, Mailing Labels and Envelopes
  • Enrollment Analyzer, Mentoring Reports
  • Daily, Weekly and Monthly Attendance Reports, Attendance Frequency and Overview Reports  
  • Activity Reports, Group and School Reports
  • Organization Dashboard and the Boys & Girls Clubs of America Annual Report
  • Staff Lists, Certifications, Time Summary and Time Cards
  • Demographic Reports for Age, Ethnicity, Gender, Household, Zip Codes and Cities
  • Member Statements, Invoices, Payments Received, End of Day Charges and Annual Payment Summary 


Minimum Hardware Requirements

The Minimum Hardware Requirements for the Member Tracking System version 8 and higher and Supporter Donation System version 5 and higher software packages are:

  • Modern computer capable of running Windows 7 or Higher
  • Minimum 4 GIG RAM memory       
  • 10 GB available on the Hard drive
  • Windows 7 or higher with all Service Packs installed
  • Microsoft Access  2010, 2013, 2016 (32 Bit) with all Service Packs installed
  • Microsoft Word  2010, 2013, 2016 (32 Bit) with all Service Packs installed

 Contact our office to discuss Local Area Network, Server and Cloud Based solution requirements.  These requirements vary based on number of users.  

Please Note that if you are calling Vision for support of our products that the MINIMUM requirement listed above need to be in place for the Member Tracking and Supporter Donation System in order for us to assist you with technical support.


Web-based Member Tracking System software is as simple as a Hosted Cloud environment or Terminal Server with multiple locations logging into your central server through the internet.  Call Vision for more information on how to link all your Units together through the internet.

Vision Computer Programming Services, Inc.  801  2nd Street North, Suite A, Safety Harbor, FL 34695 Call: (888) 425-6964